Pay for What You Use
A flat monthly platform fee keeps your team ready. You only pay for inspections when you do them — whether that's every week or once a year.
Platform Fee
Everything you need to run your compliance practice. No per-user charges.
- Unlimited users and technicians
- Unlimited facilities and buildings
- Offline-first data collection
- Automatic compliance calculations (ACR, pressure)
- FGI, ASHRAE 170, and USP 797/800 standards
- Custom company branding on reports
- Custom FGI guidelines
- Instrument calibration tracking
- Role-based access control
- Full audit trail
- Cloud sync and data backup
- Email support
Per Inspection
Charged each time a room verification is completed. A room can be inspected multiple times — each inspection counts separately. No inspections in a month? You only pay the platform fee.
Volume Discounts
Volume counted per billing cycle. Discounts apply automatically.
Example
A consulting firm performs 150 inspections across a hospital once a year:
Quiet months are just $99. Inspection costs only hit when you work.
Annual billing available — 2 months free on the platform fee.
Enterprise
For hospital systems and large organizations performing 500+ inspections per year. Custom volume rates, dedicated infrastructure, SSO/SAML, SLA guarantees, on-site training, and a dedicated account manager.
Frequently Asked Questions
What counts as an inspection?
An inspection is counted each time a technician completes a room verification — entering CFM readings or sensor data that triggers compliance calculations (ACR and pressure pass/fail). Simply editing room details, adding comments, or viewing data does not count. The same room can be inspected multiple times (e.g., annually), and each verification counts as a separate inspection. If you have no inspections in a given month, you only pay the platform fee.
How does offline mode work?
RoomCert stores all data locally on your device using a secure offline database. When you collect data in the field — even in areas with no internet — everything is saved locally. The moment you reconnect, changes sync automatically to the cloud. You never lose data.
What compliance standards are supported?
RoomCert includes FGI Guidelines (2008, 2015, 2019, 2021, 2025 editions), ASHRAE Standard 170, and USP 797/800 standards. Administrators can also create custom guidelines for facility-specific room types.
How is our data secured?
All data is stored on Azure cloud infrastructure with encryption at rest and in transit. Authentication uses Google OAuth (Workspace). Role-based access control ensures technicians, admins, and viewers only see what they need. A complete audit trail logs every change.
What platforms are supported?
RoomCert Inspector is currently available as a Windows desktop application. macOS support is on our roadmap. The backend API runs on secure cloud infrastructure accessible from any modern browser for admin tasks.
Can we use our own company branding on reports?
Yes. Upload your company logo, configure your address and contact information, and every generated PDF will carry your branding along with transmittal letters and certification seals.
How long is data retained?
RoomCert retains all compliance data for a minimum of 3 years, meeting healthcare regulatory requirements. Historical reports can be accessed and regenerated at any time within the retention period.
Do you offer annual billing?
Yes. Annual plans receive 2 months free on the platform fee (pay for 10 months, get 12). Per-inspection rates remain the same. Contact us for details.
Ready to Get Started?
See how RoomCert can save your team hours on every facility inspection.